Forms
- EHE Release Time Policy on Sponsored Research Projects (pdf)
- Contracts/Guiding Steps (pdf)
- Guiding questions for routing contracts for approval
- Steps for review and approval of contracts and agreements
- Worksheet for proposals and contracts
- Authorization to Seek Off-Campus Funding (ePA-005 Form)
- Internal form that provides the PI with all required "permissions" to submit a proposal for funding
- Has two purposes: (1) It documents administrative, budgetary, and compliance information about the proposal and provides chairs, center directors, and deans with a summary of this information; and (2) Campus signatures on the form authorize the Research Foundation to submit the proposal (on behalf of the PI) to an external sponsor.
- Release Time Appointment (GA-004 Form)
- This form is to be completed for employees when the department or college "releases" some portion of an individual's time to participate on a sponsored research project.
- The released time must be for a current or future time period; released time for a prior period should be entered as a Personnel Expenditure Transfer (PET).
- At the end of the released time, the employee will be returned to his/her original funding.
- A release time appointment has no effect on the basic pay arrangement of the individual concerned.
- Supplemental Compensation on Sponsored Projects -
- The salary of regular, full-time faculty and staff members is intended as full compensation for job activities performed for the university. However, staff may be requested to render service for sponsored projects outside the scope or reasonable potential scope of the individual's position. In such instances, the individual may be eligible to receive supplemental compensation if release time is not a feasible option.
- Conflict of Interest Screening/Disclosure Application (eCOI Form)
- The University's annual financial Conflict of Interest disclosure process utilizes an electronic Conflict of Interest (eCOI) screening/disclosure application. The eCOI application has made the process of submission, verification, and management of potential financial conflicts of interest much simpler and efficient. Further, the eCOI disclosure form contains fewer questions that are more focused on activities having potential conflicts.
- Authorization for Expenditures/Commitments in Excess of Funds Available (OGC-005 Form)
- Completion of this form will allow: (1) Issuance of RF project account number prior to award receipt; and (2) Continued Expenditures/Commitments on existing RF project account in anticipation of receipt of future funds/additional time.
- In the event the anticipated sponsored agreement is not received or sponsor payment is insufficient to cover expenditures incurred against this OSP project account, any unrecovered or unallowable expenditures will be transferred to the PI's individual units.
- Other forms related to a sponsored project
- The OSU Research Foundation offers a variety of its forms online in PDF. In order to read, print, search, and fill-in PDF files, you will need a copy of Adobe Acrobat or Adobe Reader.
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