In order to be eligible for an EHE Graduate Student Department Travel Award, graduate students must:

• Be pursuing a graduate degree in the College of Education and Human Ecology at The Ohio State University.
• Be in good standing in the Graduate School (including a minimum 3.0 CPHR).
• Maintain reasonable progress towards a graduate degree. (Please check program website or handbook for specific requirements.)
• Be presenting results of original research at national and/or international professional meeting.
• Submit a complete travel award application and receive approval prior to travel taking place.
• Students may only be awarded one department and one ORIC EHE graduate student travel award per academic year with a maximum of three department and three ORIC awards per degree pursued.
• ORIC will accept external to OSU funding as a match as long as they have the necessary information to confirm the funding. Please make sure to attach the approval of the funding award to the application as part of the additional funding awards attachment. Award approvals should indicate the funding source/organization, amount of funding to be received, and conference. Personal funding is not considered a matchable fund.
• Staff employees (full or part time) enrolled in an EHE graduate student program are eligible for the travel grant.  
• Student statement of account must be paid in full.   

Note: If a student graduates prior to the presentation taking place, the student is not eligible for the travel award as they will no longer meet the eligibility criteria of pursing a graduate degree in the College of Education and Human Ecology at The Ohio State University.

Prior to completing the application, applicants should have the following materials prepared.

• Brief Description of Research: You will be asked to provide a brief description of your research.
• Acceptance Letter to present at the conference, including location and dates.
• Notification of Additional Awards (if applicable): If you have received additional awards, such as the Ray Travel Award, Women’s Place, etc., please attach the funding letters to your application. ORIC will accept external to OSU funding as a match as long as they have the necessary information to confirm the funding. Please make sure to attach the approval of the funding award to the application as part of the additional funding awards attachment. Award approvals should indicate the funding source/organization, amount of funding to be received, and conference. Personal funding is not considered a matchable fund.
  Note: Students should not apply for this funding before receiving acceptance to present at a conference.
• PDF Versions of Documents: Documents can be scanned and turned into PDFs or saved as a PDF. Many departments can scan documents to email in PDF format. If you do not have access to a department scanner, you can create a PDF file for free at http://www.freepdfconvert.com/. Please save each document as a separate file.

1. Eligible students review the information on this page, and prepares application materials.
2. Student fills out travel application, which consists of the following:
   • Enter your contact information on the form.
   • List your Faculty Advisor or Program Approver to request faculty/program funding. This also serves as a notification to your faculty/program that you have a presenting opportunity.
   • Click “Begin Signing” to complete your information on the form. You will have the opportunity to indicate if you are interested in requesting funding from faculty, applying for the EHE Department Graduate Student Travel Grant and/or for the matching ORIC Graduate Student Travel Grant.
   • Once you complete the request, the document will route to the following reviewers as selected for award consideration.
     • Faculty award reviewer: Faculty Advisor/Program Approver as indicated by you on the form. Please note that having faculty funding is not a requirement for receiving an award.
     • Eligibility reviewer: The GA Manager will review to ensure applicant is meeting eligibility criteria (listed above).
     • Department reviewer: Will review for the department award funding. The department award is not a matching award.
     • ORIC reviewer: Will review for the ORIC award funding. This is a matching award and requires an additional award to be matched. Faculty and department requests are reviewed prior to the ORIC review, so they can be used as matches or students can attach documentation of additional funding to be matched.
3. Upon final approval of the application, the applicant will receive an award review notification, and if awarded, funding will be processed.

• Federal regulations require all external scholarships and financial resources received by a student are to be included as part of their financial aid package. Students may not receive financial aid including external resources in excess of the annual cost of attendance (COA) at Ohio State.
• EHE student travel awards funds will be issued directly to the student through the Office of Student Financial Aid and will reflect as a “refund” on the student’s statement of account.
  • There may be some situations in which a student cannot receive their travel funds directly through the Office of Student Financial Aid to be reflected as a “refund” on the statement of account. For this reason, it is imperative that students plan ahead and submit their applications prior to purchasing travel. Instead, they would work with the Fiscal Coordinator via the Spend Authorization process. These situations include:
    • Student is traveling on university business (i.e., required for university employment experience, representing a unit at a conference), then the student must submit their travel through the university travel system.
    • Student athlete
    • Student has met Cost of Attendance (COA).
      • Note: If a student does not indicate on the application that they have exceeded cost of attendance, then this could delay the travel grant awarding process as the funding would be reported to the Office of Student Financial Aid who would review and send a notification of the COA being exceeded. Then the student would need to be notified that the spend authorization process needs to be pursued. This entire process could take several weeks.
    • Student is receiving funds from an OSP grant.
    • Student is receiving additional funding in which a spend authorization is required, such as Ray Travel Award or Women’s Place grant.
• Upon application approval, students will be notified via email of the award. In order to receive an award and be eligible for future awards, students must follow the guidelines and action items as requested by the GA Manager and Fiscal Coordinator (if applicable) within the timeframes requested. Failure to meet deadlines can result in loss of award and/or eligibility for future awards.
• In the event that EHE student travel award funds will be issued directly to the student, such as through a reimbursement, the funds will be reported through the Office of Student Financial Aid.
• The Graduate Student Travel Award application is accepted at any time during the year, however, the application must be submitted and approved prior to travel taking place.
  • It is recommended that students plan ahead and apply a semester (at least 3 months) prior to the travel taking place if not earlier because
    • Award requests that are made to the Office of Financial Aid will be subject to the processing policies of the Office of Financial Aid, and the timing of the deposit is determined by that office, not by the College.
    • Award requests moving through the Spend Authorization process requires students to work with a Fiscal Coordinator the funding is allocated by working with a Fiscal Coordinator to purchase registration, flight, and/or lodging.

Students who are engaging in international curricular or co-curricular travel, which is supported academically and/or financially by the University, are to carry the University’s international supplemental insurance (GeoBlue – applied for with and provided by the Office of International Affairs Global Education) as a condition of support. Any student receiving international travel grants/scholarships/departmental funding must submit a travel registration (supplemental insurance application) with OIA as a condition of funding.

Directions for confirming if a student has met the supplemental insurance enrollment condition: submit a request confirmation form to oia-globaleducation@osu.edu.

In addition to the EHE Graduate Student Department Travel Award and ORIC Graduate Student Travel Award, there are other opportunities to obtain travel and professional development funding at The Ohio State University.

• The Edward J. Ray Travel Award for Scholarship and Service (Ray Award) encourages and enables graduate students across the university to participate in professional conferences, both in their respective fields and in the broader academic community, by reimbursing or partially reimbursing the expenses incurred by graduate students during travel to conferences and meetings to present original research. Unlike other programs that grant travel funds, the Ray Award gives substantial weight to the applicant’s service to his/her department, the university, and the surrounding community. Ray Award judges also take into account the academic standing of the applicant, the applicant’s professional goals, the nature of the conference being attended, and the applicant’s ability to convey the focus of their research to a general audience. Click here for details and the application.
• Grant Opportunities through the Graduate School: https://gradsch.osu.edu/grants
• The Office of International Affairs supports graduate research abroad through a variety of scholarships and grants. The Office of Research maintains a directory of Ohio State sponsored and external funding opportunities for graduate students and various colleges and departments provide funding opportunities to support student research as well. Faculty and staff may also be aware of specific awards to support research endeavors.
• Critical Difference (CD) is a scholarship/grant offering program of The Ohio State University offering financial support to students, faculty, and staff. The Women’s Place (TWP) and CD are closely connected as TWP is the administrative home of CD.

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